Privacy statement HROffice
Introduction
This is the privacy statement of the entities HROffice Freelance BV, HROffice Planning BV, HROffice Recruitment BV, and HROffice Workforce Management BV (hereinafter HROffice). Through the HROffice.eu website, various (online) HR solutions are offered that customers can use. HROffice is based at Florapark 11, 2012 HK Haarlem, the Netherlands. This privacy statement ensures that personal data received from customers by HROffice in the context of using one or more (online) HR solutions is processed in compliance with applicable laws and regulations. HROffice acts as the ‘controller’ as defined in the GDPR for processing this personal data.What data do we collect?
When you use our website, fill out a contact form, send us a message via our website, or email us, you provide personal data. We collect and use the following data for the purposes outlined in this privacy statement:- Name;
- Company name;
- Phone number;
- Email address;
- Company address;
- Information about website usage: browser type, language, referring website addresses, date/time of visit, and data about page views;
- Other personal data that you provide to us via a contact form, chat or email.
How do we use your information?
We may use your data to:- Link multiple visits by the same user to understand how they navigate the website using cookies;
- Ensure that the products and services we deliver to you are correctly administered;
- Contact you via email, post, phone, website chat, or social media to inform you about our products, services, or promotions;
- Ensure that material on the website or in apps is presented in the most effective way for your computer or mobile device;
- Log numeric internet addresses (commonly referred to as “IP addresses”) to monitor website usage, helping us understand user experiences better (e.g., time spent on pages, links clicked, likes/dislikes) to improve the website and optimise our content;
- Keep you informed about our services to which you have subscribed unless you have opted out;
- Respond thoroughly and accurately to your message or query when you contact us via website chat, a contact form, or email.
Candidates for HROffice jobs
This section applies only to applicants for vacancies at HROffice as listed on our career site (https://werkenbij.adver-online.nl). y applying for a vacancy via the HROffice career site, you consent to HROffice using your personal data to facilitate the entire recruitment process. The following personal data may be processed by HROffice, provided you supply it:- Full name, email address, telephone number and photo;
- CV / motivation letter;
- Your LinkedIn profile;
- The role you applied for, along with statuses, notes, emails, and planning related to your application.
Cookies privacy
For more information about our Cookies privacy, click here or click on the link in the menu on the right.Protecting your data
The password you provide when registering with our application is encrypted to safeguard against unauthorised access to your personal data. We invest in high-level security and strive to protect user privacy. However, no data transmission over the internet can be entirely secure, so we cannot guarantee the security of your personal data during website usage. Any information you transmit is at your own risk and may be read by others. Once we receive your personal data, we implement strict security measures to safeguard it, including:- Logical access control, such as two-factor authentication;
- Automatic logging of actions involving (sensitive) personal data;
- Organisational and physical access security measures;
- Securing network connections with “Transport Layer Security” (TLS) technology;
- SSH keys;
- Application logs.